Apprentice HR Administrator
Overview
The HR Apprentice will provide administrative and operational support to the HR team, working closely with the HR Advisors across a wide range of people-related activities. The role will provide a solid foundation in HR administration and people practices while the postholder completes the CIPD Level 3 People Professional Apprenticeship. The apprentice will gain practical experience across the employee lifecycle, supported by structured learning and on-the-job development.
The role requires a high level of accuracy, strong organisational skills, confidence using IT systems and the ability to handle confidential information professionally.
Key Responsibilities
- Provide day-to-day administrative support to the HR Advisors.
- Prepare HR correspondence, including letters relating to employment changes, probation, absence, flexible working and other employee matters in accordance with policies and procedures.
- Maintain and update HR templates, forms and standard documents.
- Ensure employee files and HR records are accurate, complete and up to date.
- Assist with filing and maintaining both electronic and, where applicable, paper personnel records.
- Support the preparation of HR reports and spreadsheets.
- Support the employee onboarding experience by producing and distributing onboarding paperwork.
- Respond to routine HR queries and direct more complex matters to the appropriate HR Advisor.
- Support the administration of the company’s HR information system.
- Update employee records, including starters, leavers and changes to employee details.
- Assist with maintaining accurate absence, holiday and other people data.
- Carry out routine data checks to identify missing or incorrect information.
- Arrange HR meetings and send calendar invitations.
- Prepare meeting documentation and supporting paperwork.
- Attend meetings where required and take clear, accurate to relevant attendees within agreed timescales.
- Type and distribute meeting notes promptly.
- Assist with formatting and updating HR policies, procedures and guidance documents.
- Help maintain the HR document library and ensure current versions are available.
- Support the digitisation and organisation of HR templates and forms.
- Maintain confidentiality when preparing, maintaining and distributing information.
Apprenticeship and Development
The postholder will complete the CIPD Level 3 People Professional Apprenticeship as part of their employment.
The development plan will combine formal apprenticeship learning with practical workplace experience and will include opportunities to develop knowledge and skills in areas such as:
- The role of HR and the people profession.
- Employment law and workplace policies.
- Recruitment and onboarding.
- Employee relations.
- Equality, diversity and inclusion.
- Performance and development.
- HR systems and people data.
- Professional behaviours and ethical practice.
- Communication with managers and employees.
The apprentice will be supported by the HR Advisor, HR team and apprenticeship provider to apply their learning to real workplace situations and build evidence towards successful completion of the apprenticeship.
Essential
- Good standard of written and verbal communication.
- Strong attention to detail and accuracy.
- Good organisational and time-management skills.
- Confidence using IT systems, including Microsoft Office applications such as Word, Excel and Outlook.
- Ability to learn and use HR systems.
- Ability to handle confidential and sensitive information appropriately.
- Professional and approachable manner.
- Willingness to learn and develop within the HR profession.
- Ability to work both independently and as part of a team.
Desirable
- Previous administrative experience.
- Experience using databases or HR systems.
- Interest in developing a career in Human Resources.
- Experience working in an office or manufacturing environment.
- Hungry – we want you to commit to working hard, have a burning desire to achieve your goals and are willing to put in the effort and dedication to make them a reality.
- Humble – we want you to recognise your strengths while staying open to learning, growing and acknowledging the contribution of others.
- Smart – we want you to be honest and inclusive and respectful of others, value diversity and foster a sense of belonging for everyone.
We are an international brand with a long-standing reputation for innovation, design and premium quality – producing authentic, woollen fabrics and accessories for leading fashion brands and interior designers worldwide.
As one of the select few mills in the UK that can perform all processes at a single site, we boast remarkable versatility and the ability to control each process to meet our exacting standards. Each of these processes required incredible expertise and finesse, which is where our fantastic, diverse team come into play who champion a culture that encourages leadership, creativity, innovation and learning p interacting as one team, irrespective of position or level.
Even after almost two centuries in business, we remain incredibly ambitious with big plans for growth and expansion. End-to-end technology integration, growing new routes to market, and increasing brand awareness are just some of the exciting new projects in the pipeline, with plenty more to come.
To apply for this role, please send us your CV and covering letter using the button below. If you have any further questions, please get in touch at careers@moons.co.uk.
